Effective Document Control and Record Management Program

by FMM Institute Claim Listing

It provided some of the most basic functionality to content management. Imposing controls and management capabilities onto other “dumb” documents this hands-on course gives you a test environment to build your own document control procedures, including, process mapping, referencing and amendments.

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img Duration

1 Day

Course Details

It provided some of the most basic functionality to content management. Imposing controls and management capabilities onto other “dumb” documents this hands-on course gives you a test environment to build your own document control procedures, including, process mapping, referencing and amendments. 

Document Management is how your organization stores, manages and tracks its documents electronically/manually. Document control helps you ensure compliance with industry regulations and reinforce quality management within your organization. 

At the end of the programmes, participant should be able to:

  • Build a document control system that satisfies your Quality Management System
  • Types of documents involved in the ISO Management System
  • Follow a document throughout its life cycle from creation to retirement.
  • Establish guidelines for consistent document generation, maintenance, revision/updates and distribution.
  • Create standards to maintain integrity of your documents control system

Methodology

  • Power point presentation with handouts for the lectures.
  • Workshops in groups with discussion and feedbacks on issues related to the Control of documents, generation, maintenance, revision and circulation.

Course Contents:
Introduction to Effective Document Control & Record management

  • Course Objective
  • Course Contents

Understanding requirements of Document & Record Control

  • Document Control clause ISO 9001,ISO 14001 and OHSAS 18001
  • Definition of Documents and Records and the differences
  • Types of Documents needed 
  • Effective Documents Control methods

Implementing Effective Documents Control System

  • Document numbering system
  • Master List of Documents
  • Assessing of Documents
  • Updating of Documents
  • Distribution of Documents
  • Control of Obsolete documents

Effective Record Management

  • Filing and Record management
  • File classification methods
  • File retention
  • Techniques of file control
  • How to manage active and inactive files
  • Choose proper filing equipment
  • Transfer of files

Effective Document Control system to prevent non-conformities

  • Prevent con- conformities issued against ISO 9001,14001 & OHSAS

Assessment

  • Presentation of Workshop Exercise by Respective Groups
  • Evaluationt Test 
  • Kuala Lumpur Branch

    Head Office Wisma FMM, No. 3, Persiaran Dagang, PJU 9 Bandar Sri Damansara, Kuala Lumpur
  • Shah Alam Branch

    No. 8A, Jalan Pensyarah U1/28, Hicom Glenmarie Indusrtrial Park, Shah Alam
  • Kota Kinabalu Branch

    No. 143, 1st Floor, Block Q, Lorong Plaza Permai 1, Alamesra Plaza Permai Sulaiman Coastal Highway, Kota Kinabalu
  • Kuching Branch

    Level 5 (South), Wisma STA, 26, Jalan Abang Abdul Rahim, Kuching
  • Johor Bahru Branch

    No. 1 & 3, Jalan Kencana Mas 1/1, Tebrau Business Park Kawasan Perindustrian Tebrau III, Johor Bahru
  • Malacca Branch

    D3-4, Plaza Jayamuda, Jalan Pelanduk Putih (Off Jalan Ong Kim Wee), Malacca
  • Petaling Jaya Branch

    The Royale Chulan Damansara Hotel 2, Jalan PJU 7/3, Mutiara Damansara, 47810, Petaling Jaya
  • Teacher's Name
  • Ramalu
  • Teacher's Experience
  • Mr. Ramalu is currently advising and training organizations of various industries in implementing ISO Management Systems- Eg ISO 9001, ISO 14001,OHSAS 18001, ISO/TS 16949, ISO 22000 FSMS including Integrated Management System, Total Quality Management System, Strategic Management and Business Excellence Programs. Besides being a Consultant and trainer, Ramalu is a certified auditor in ISO 9001 QMS, ISO 14001 EMS, OHSAS 18001 (by IRCA) as well as ISO 22000 FSMS. He is equipped with the following qualifications and relevant working experience: Bachelor in Business Administration (UK)- Management Certified Quality Manager (CQM) Diploma in Outstanding Business Leadership (MI) Manufacturing Management Co-Coordinator/Specialist(SIBA) IRCA Certified Lead Auditor ISO 9001:2008 IRCA Certified Lead Auditor ISO /TS 16949:2002 IRCA Certified Lead Auditor ISO 14001:2004 IRCA Certified Lead Auditor OHSAS 18001:2007 Certified Consultant in Quality, Environment, Safety & Health. Certified Consultant in Laboratory and other Management systems Train the Trainer (Exempted by PSMB-18 Mac 2008) 20 years in the Manufacturing Industry as a Senior Manager 8 years in the Consultation & Implementation of the ISO Systems 10 years of ISO 9001, ISO 14001 & OHSAS 18001 Auditing experience Mr. Ramalu has been providing consultancy & training as well as auditing services to more than 60 companies and organizations in the following sectors. Electrical and Electronic Manufacturing Plastic Parts Manufacturing (injection moulding, blow moulding) Chemicals Industries (paints and chemicals) Machinery and Equipment Manufacturing Automotive Products Manufacturing Wood and Furniture Manufacturing Rubber Base Products Industry Metal Products Manufacturing Food Industries (biscuits, oils) Iron and Steel Products Pig and Chicken Farming Construction Industry Printing Industries F & B Industries Tourist Sectors Golf Course
  • Gender
  • Male
  • Teacher's Nationality
  • N/A

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