Microsoft Word Advanced

Business Benefit

Manipulation of large documents requires a number of techniques this course will demonstrate these so that a user can easily carry them out.

Who Should Attend

This course will be useful if you need to work with long documents that require table of contents or indexes. Anyone who needs to perform repetitive tasks in word should attend this course to learn how they can be recorded so they can be used again and again.

Learning Outcomes

• Create Indexes and Tables: You will gain the skills to create and format indexes and tables within your documents. Indexes help readers locate specific content within a document, while tables can be used for a variety of purposes, such as creating lists, charts, and data summaries. You will learn how to structure and customise indexes and tables to enhance the organisation and accessibility of your documents
• Track Document Changes:  You will learn how to enable and use the “Track Changes” feature, also known as document version control. This feature is valuable for collaboration and editing, as it records and highlights modifications made by different contributors, allowing you to review and accept or reject changes
• Record Macros and Assign to Buttons: Macros are automated sequences of actions that can be recorded and played back to perform repetitive tasks quickly. You will learn how to create and record macros to automate specific actions or processes in your documents. You will also discover how to assign these macros to buttons or other interface elements, making them easily accessible for efficient document editing and formatting

Course Content

• Outlining: Outlining involves structuring your document hierarchically, often using headings and subheadings to create a clear and organised content flow. This helps in better organising and presenting information
• Document Map: The document map feature allows you to navigate your document quickly, especially in longer documents. It provides a visual overview of the document’s structure and allows you to jump to specific sections easily
• Sub-documents: Sub-documents are smaller documents embedded within a larger one. This technique is often used in more complex projects to break down content into manageable sections
• Indexes: Indexes help readers locate specific topics or terms within a document. Creating an index involves identifying keywords and page references for easy reference
• Cross References: Cross-references allow you to link to other parts of the document or external sources, such as figures, tables, or sections. This ensures consistency and accuracy when referring to related content
• Fields: Fields are dynamic elements in a document that can display data or perform calculations. They are commonly used for automating tasks and displaying real-time information
• Field Codes: Field codes are used to control the behavior and appearance of fields. Understanding field codes is essential for customising the behavior of dynamic elements in your document
• Locking Fields: Locking fields is a method to protect and preserve the content and formatting of specific fields, ensuring that they are not inadvertently altered
• Tables of Contents: Tables of contents are used to provide an overview of the document’s structure, including headings and page numbers. They are essential for easy navigation in longer documents
• Tracking: Document tracking, often related to “Track Changes,” is essential for reviewing and editing documents collaboratively. It records and highlights modifications made by different users
• Macro Recording: Recording macros allows you to automate repetitive tasks by capturing a series of actions. Macros can greatly improve efficiency in document creation and editing
• Playback Shortcuts: These are keyboard shortcuts or other methods used to execute recorded macros quickly, making it easier to apply automation to tasks
• Visual Basic: Visual Basic for Applications (VBA) is a programming language used for creating custom macros and automations in Microsoft Office applications. It allows for more advanced and customised document automation
• Interactions & Decisions: This likely refers to creating interactive documents that require user input or decision-making, such as forms or templates with conditional logic
• OK Buttons: OK buttons are graphical user interface elements used to confirm choices or actions within a document or application