Minute Taking

Course Overview

Effective minute taking is designed for staff who have the responsibility for organising and attending meetings in a support function. This one day course includes various practical exercises in minute taking which will provide participants with the opportunity to put the learning points of the course into practice.

Content

Module 1 – Essential Minute Taking Preparation – 2 hours

•  Role & Responsibilities of a Minute Taker

•  Checklist for organising a meeting

•  Pre-meetings

•  How to prepare and layout an agenda

•  Timescales for agenda, draft minutes, approval etc.

Module 2 – Minute Taking Skills – 2.5 hours

•  Methods for taking notes

•  Using shorthand

•  Listening and taking notes simultaneously

•  How to transcribe from notes to minutes

•  What to include/exclude from minutes

•  Use of appropriate style and language in minutes

•  Dealing with action points during and subsequent to the meeting

•  Layout of minutes

Module 3 – Practical session – 2 hours

•  Participants will attend a virtual meeting, take notes and transcribe into minutes

•  Course summary and identification of action points

Learning Outcomes

By the end of this course delegates will have the skills to:

•  Understand the role and responsibilities of the minute-taker in meetings

•  Organise an effective meeting

•  Take effective and relevant notes at a meeting

•  Write clear, accurate and concise minutes

•  Practise their newly developed skill