Project Management

Outline

• Introduction

  • Roles and goals of the workshop; participant expectations

  • General concepts in Project Management

    • Project as a vehicle of change

    • Kinds of projects and their uses

    • Process management vs. traditional techniques of management

    • Characteristics of a project

    • Project structure

    • The system model

    • Role of the project manager

    • Terms used in project management

• The Five-Step Process for Managing a Project

  • Initiation: the vision

    • Why are we doing it?

    • Who are the stakeholders and clients?

  • Development: Scoping out the project

    • What is the magnitude and complexity of this project?

    • When do we foresee completion?

    • In what environment and organizational culture will we work?

    • What is needed to ensure sponsor approval?

    • Analyzing the situation

    • Benefit/cost ratios

    • Choosing and using outside resources

  • Planning the project

    • What is the project’s purpose and what are the deliverables?

    • What are our key performance measures, actions, and controls?

    • Scheduling interrelated components

    • Responsibility charting: who does what, when?

    • Basic display tools: Gantt, PERT, and Logic Framework

    • Preparing cost projections and budgeting

    • Choosing methods to monitor and record progress

    • Choosing and training the project team

    • Completing the project charter

  • Implementation: Executing the project

    • Tracking software

    • Troubleshooting

    • Managing the white spaces: communication connections

    • Managing variances and slippage

  • Closure: Exiting the project

    • Follow-up to successful completion

    • Using data collected en route to prepare the report

    • Conducting post-completion audits

    • Writing the final project report

    • Sign-offs

    • Managing separation

    • Final closedown: project review checklist

• Managing the Project Team

  • Choosing the team leader

    • What to look for in the project team leader

    • Situational leadership

    • Negotiating terms with the project leader

    • Managing without full authority

  • Selecting and training the project team

    • Assessing available resources

    • Criteria for member involvement

    • Defining roles, authorities and accountability

    • Determining skill requirements

    • Methods of increasing member skills

    • Gaining members’ commitment to the project, its purpose and goals

  • Group Dynamics

    • Stages of group development

    • Preventing and reducing dysfunction

    • Handling conflict

• Specific Project Team Management Techniques

  • Facilitating problem solving meetings

  • Building consensus

  • Managing expectations

  • Dealing with procrastination

  • Negotiating personal milestones and reporting methods

  • Managing unexpected changes

  • Celebrating success

  • Managing team separation

• Personal Action Plan

With our extensive knowledge of the different software currently on the market, including all Microsoft and Adobe applications, ON-TRACK Corporate Training has a diverse and flexible schedule that can be customized to your needs.