Microsoft SharePoint Administrator

This course is designed for staff who plan to create or administer a SharePoint site.  This is a non-technical course ideal for users with little or no prior SharePoint experience.

Delegates will learn how to create, maintain, and administer a SharePoint site, create subsites, edit permissions, change overall site styling, and understand all areas for users with full control permission level.

Delegates will also learn how to access SharePoint from multiple devices, collaborate with team members, share and co-author documents, access and publish libraries, journals and company documents, team sites, shared calendars, collaborative timelines, tasks and charts.

Aimed at both whole organisations looking to roll-out SharePoint to all their staff, and individuals who would like to learn the benefits of SharePoint.

Course Goals:

Delegates will learn:

• Understand the organisational aims and advantages of using SharePoint
• Appreciate the role of a SharePoint administrator
• Learn about assigning permissions to users and creating permission groups
• Master the styling of a site
• Comprehend subsites and site architecture
• Grasp the concept of Apps, App parts, and libraries.
• Edit individual pages
• Recognise the difference between types of pages
• Work remotely across multiple devices
• Link with Microsoft Teams / Office 365 Groups
• Collaborate on shared Office documents simultaneously with other team members
• Understand document version control
• Work with media libraries
• Upload  / download company documents
• Access / contribute to calendars
• Connect to OneDrive
• Work with timelines on team project sites
• Create / assign tasks to team members
• Search effectively using Metadata

Topics:

Introducing SharePoint

• Why use SharePoint
• Benefits and advantages
• The role of an administrator

Accessing SharePoint

• Signing in across multiple devices

SharePoint site hierarchies

• URL naming
• Subsites
• Assigning site organisational roles
• Multiple SharePoint sites

Creating a new site from scratch

• Templates
• Site settings
• Permissions
• Styling
• Editing site navigational elements including Quick Launch
• Adding apps
• Adding pages
• Editing pages
• Adding a tree structure
• Adding Web Parts
• Advanced settings

Permissions

• Creating permission groups
• Understanding permission levels
• Inherited permissions
• Assigning permissions to end-users
• Applying permissions to different elements of SharePoint

Document Library

• Uploading / downloading
• Synchronising
• Views
• Check in / out

Media Library

• Pictures
• Video

Sharing Microsoft Office documents

• Uploading documents
• Opening / editing via the web app
• Opening / editing directly from Office
• Version control
• Multiple user simultaneous authoring
• Folders
• Sharing / permissions
• Sending invites

Searching using Metadata

• Adding Metadata to files
• Understanding keywords & Enterprise keywords
• Enabling Enterprise keywords in manage site features
• Understanding search architecture across sites

SharePoint Apps

• Contacts
• Announcements
• Teams
• Links
• Surveys
• Site mailbox

Project sites

• Setting up team / permissions
• Shared calendars
• Tasks
• Timelines
• Gant charts