Minute Taking

By The End Of This Minute Taking Course, You Will Be Able To:

• Recognise the importance of Minute Taking
• Develop key Minute-Taking skills
• Understand the Problems and Solutions of Minute Taking
• Learn techniques to improve your Listening Skills
• Use Critical Thinking Techniques when taking Minutes
• Be organised "before", "during" and "after" Minute Taking meetings
• Understand how reading Body Language can support your Minute Taking
• Know how valuable a good working relationship with the Chair of the meeting can improve your Minute Taking
• Be able to resolve many of the complaints that affect Minute Takers
• Be able to write Minutes that are suitable for formal meetings, informal meeting, and action minutes
• Be an efficient Minute Taker in any type of meeting
• Be able to prepare and maintain a Minute Book

Effective Minute Taking

Course Content

No matter who you are or what you do, whether at work or in the community, you are likely to be involved in meetings.

Meetings are costly, whether they are held in a company boardroom or at the local coffee shop. To ensure that meetings are productive and worth the expense involved, three ingredients are necessary:

• an Assurance of Closure

• a strong Chair or Leader

• Accurate Minutes

It has been said that if accurate minutes have not been recorded, then the meeting may just as well not have taken place.

If people can’t remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? This 1 Day Minute Taking Course will give you the skills and knowledge to understand your role as a Minute Taker and give you the necessary tools and techniques for producing Minutes that include all the essential information needed, as outlined below:

Content

• Defining the Role of the Minute Taker and understanding what Minute Taking is.

• Identifying Problems and Solutions

• The importance of the role of the Minute Taker

• The Skills and Key Skills of a Minute Taker

• Listening Skills

• Critical Thinking skills

• Organisational Skills

• Meeting Agreements

• The Chair

• The Minute Taker

• The Participant

• Minute Styles

• Formal & Informal Minutes

• Action Minutes

• What to Record? Techniques for Preparing Minutes

• Taking Minutes in an Interactive Meeting

Post Meeting

• How to write the Minutes and determine what to include.

• The Minute Book

• Action Planning