Minute Taking

The task of the minute taker is to produce an accurate record of the meeting and agreed actions to be taken. This is a lot tougher than it sounds. 

There are many different skills required to accomplish this task - listening skills, note taking, strong vocabulary and grammar.  In this course you will learn techniques to improve your minute taking skills.

Duration:

1/2 Day

Audience:

This half-day workshop helps minute-takers understand their role and the best techniques for producing effective accurate minutes.

Prerequisites:

There are no particular requirements for this course.

Course Content

How You Will Benefit

• Recognise the importance of minute-taking and be able to use this to your advantage
• Be able to remedy many of the complaints that face minute-takers
• Be able to write minutes that are suitable for formal meetings, semi-formal meetings and action meetings
• Develop the essential skills of an effective minute-taker

The Role Of A Minute-Taker

• Handling common problems you experience
• Developing a meeting agreement

Minutes For Formal Meetings

• The need for good minutes
• Organising formal minutes
• Headings
• Motions

Minutes For Informal Meetings

• Semiformal minutes
• Action minutes

Techniques For Preparing Minutes

• Before the meeting
• At the meeting
• After the meeting

The Minute Book

• Filing and Indexing
• Motions
• Policy and Procedures

Using Electronic Devices

• Advantages and disadvantages
• Electronic meetings

Taking Minutes In An Interactive Meeting

A Final Word

• Advantages and disadvantages
• Electronic meetings