Project Procurement Management

This supply chain program examines the full life cycle of project procurement, which includes both buyer and seller perspectives and explores cost estimating techniques to develop proposals. This program develops participant’s understanding of the project procurement processes from planning, conducting, to controlling and close out. 

The participant is taken on a journey from defining project requirements planning through to developing contract strategy, tendering, contract management and contract closure. The program also covers understanding of key contractual terms, applicable models of contracts delivery and the major activities in each phase of the procurement process. Tools and techniques applicable at each phase will be discussed. Where appropriate, relevant cases and examples will be used in this workshop.

Upon completion of this program, participants are expected to be able to do the following:

• Determine project procurement requirements and schedule.
• Develop a procurement plan.
• Analyze contract types and rationale for use.
• Develop proposal documentation from a buyer and seller perspective.
• Develop appropriate selection criteria and evaluate bids.
• Develop strategies to evaluate, manage, and close contract relationships with vendors.
• Analyze ethics from a procurement perspective.
• Conduct estimation to support proposal development.

Who should Attend

• Project Managers/ Assistant Project Managers/ Project Coordinators/ Project Expeditors/ Project team members who want to improve their project management skill Individuals/ Junior Executives who are new to project management.
• Procurement Manager and Procurement executives
• Managers, executives, and others who desire to know more about the right way of managing project’s procurement and thereby achieve the desired results.
• Functional managers and team members who are in leadership role in a project.

Program Structure:

• The Program structure follows the guidelines of PMI – PMP Certification Program. Three (3) important areas covering the Planning the Procurement, Conducting the Procurement, Controlling the Procurement and lastly Closing the Procurement. Various inputs / Outputs / Tools and Techniques in these 3 process groups are considered into greater detail.

Training Outline:

• Our program will be 2 days duration short courses and the schedule are listed below.

Day 1

• Plan the Procurement
• 9.00am -10.30am
• Item classification
• Management Terminology.
• Build vs Buy Decisions
• 10.45am-1.00pm
• Market conditions
• State of supply chain.
• Criteria for Supplier Selection
• Methods for Supplier Evaluation
• Work packages and work breakdown
• Conduct Procurement
• 2.00pm-3.30pm
• Resource breakdown and resource calendar
• Basics of Change Management
• 3.45pm-5pm
• Understand the term contract
• Types of contracting arrangements

Day 2

• 900am-10.30am
• Impact of Project environment and Organization type. 
• Various purchase documents
• Standard terms in procurement contracts
• 10.45am-1.00pm
• Limitation of Liability – Delivery terms; Incoterms. 
• Identifying and working with stakeholders
• Preparing for procurement and documents
• Controlling Procurement Process
• Procurement process and contract administration.
• EVM – Earned Value Management
• 2.00pm-3.30pm
• Basics of risk and business continuity
• Systematic approach managing risks
• Basics of Claims and Dispute Resolution
• 45pm-5.00pm
• Closing and Termination of Procurement
• 7Rs of Procurement
• Procurement – Glossary