R12.x Oracle Purchasing Fundamentals

Oracle Purchasing Fundamentals R12.x course is designed to give learners an overview of Oracle e-Business Suite Purchasing, including the basic functionality for requisitioning and purchasing.

Throughout the course, learners will be introduced to the Purchasing menus, setup processes, and the Purchasing Workbench to configure the purchasing system and complete standard transactions.

At the end of this course, learners will learn to run Key Purchasing reports, understand basic accounting principles, and complete the setup of the purchasing system in Oracle E-Business Suite.

This is an introductory course and is designed for those who are new to the Oracle Purchasing system. Course curriculum includes the following topics:

• Understand the Purchasing system in Oracle e-Business Suite

• Create Requisitions in Oracle Purchasing

• Configure setup items and suppliers in Oracle Purchasing

• Perform batches and standard transactions in the Purchasing Workbench

• Generate Key Purchasing reports

• Understand basic principles of Purchasing accounting

• Setup the Purchasing system in Oracle E-Business Suite

You Will Learn:

 Module 1: Procure To Pay Lifecycle Overview

• Understanding Procure to Pay Lifecycle

• Understanding Oracle Procure to Pay Process

 Module 2: Oracle Purchasing Overview

• Understanding Purchasing Process

• Requisition to Purchase Order

• Overview of the Ordering Process

• The Receiving Process

• Purchasing Integration

 Module 3: Enterprise Structure – Locations, Organizations, and Items

• Understanding the Enterprise Structure

• Defining Locations

• Defining Inventory Organizations

• Establishing Inventory Parameters

• Creating Units of Measure

• Creating a Purchasing Category

• Item Attributes Defining and Maintaining Items

• Describing and Using Category Sets

 Module 4: Suppliers

• Overview of Suppliers

• Entering Supplier Information

• Defining Supplier Site Information

• Managing Suppliers

• Running Supplier Reports

• Understanding Financial Options

• Defining Supplier Profile Options

 Module 5: RFQs and Quotations

• Request for Quotation Lifecycle

• Creating and Maintaining Requests for Quotation

• Creating a Supplier List

• Understanding Quotations Lifecycle

• Creating and Maintaining Quotations

• Sending Notifications

• Defining RFQ and Quotations Profile Options

 Module 6: Approved Supplier Lists and Sourcing Rules

• Creating Approved Supplier Lists

• Understanding Supplier Statuses

• Understanding Supplier-Commodity/Item Attributes

• Understanding ASL Precedence

• Defining Sourcing Profile Options for Approvals

 Module 7: Requisitions

• Understanding the Requisition Lifecycle

• Notifications

• Requisition Structure

• Creating and Maintaining Requisitions

• Supplier Item Catalog

• Creating Requisition Templates

• Running Requisition Reports

• Defining Requisition Profile Options

 Module 8: Purchase Orders

• Understanding Purchase Order Types

• Purchase Order Components and Record Structure

• Creating Standard Purchase Orders

• Creating Contract Purchase Agreements

• Revising Purchase Orders

• Maintaining Purchase Orders

• Identifying Key Reports

• Creating Global Agreements

 Module 9: Automatic Document Creation

• Understanding AutoCreate

• Creating Purchase Documents from Requisitions

• Modifying Requisition Lines

• Running the Create Releases Program

• Understanding the PO Create Documents workflow

 Module 10: Receiving

• Receiving Locations

• Receipt Routing

• Receipt Processing Methods

• Receiving Tolerances

• Entering Returns and Corrections

• Overview of Pay on Receipt

• Running Reports

• Defining Profile Options

 Module 11: Professional Buyer’s Work Center

• Learning Business Benefits of the Buyer’s Work Center

• Understanding Requisitions in the Buyer’s Work Center

• Creating a Purchase Order in the Buyer's Work Cente

• Purchase Agreements in the Buyer’s Work Center

• Creating a Personalized Requisition View

• Understanding Implementation Considerations

• Using Document Styles

• Creating a Purchase Agreement in the Buyer's Work Center

 Module 12: Document Security, Routing and Approval

• Document Security and Access Levels

• Document Approval - Jobs and Positions

• Creating Position Approval Hierarchies

• Defining Document Security Levels

• Creating Approval Groups

• Defining Document Access Levels

• Using Oracle Workflow for Requisitions and Purchase Order Approvals

• Running the Fill Employee Hierarchy Process

 Module 13: Purchasing Accounting

• Overview of Purchasing Accounting

• Closing the PO Period

• Using foreign currency

• Purchasing Accounting Implementation Considerations

• Setup options

• Accrual Reconciliation Process

 Module 14: Setup Steps

• Setting Up Document Sequences

• Setting Up Key Profile Options

• Setting Up Descriptive Flexfields

• Defining Purchase Order Matching and Tax Tolerances

• Defining Approval Groups and Assignments

• Defining Purchasing Options

• Setting Up Sourcing Rules and Assignments

• Performing Additional System Administration

 Module 15: Purchasing Administration

• Maintaining Oracle Purchasing Database Records

• Using Mass Update on Purchasing Documents

• Using Purchasing MassCancel

• Using Mass Close of Purchasing Documents

• Understanding Purge

• Running the Purchasing Concurrent Processes

Course Prerequisites

This course does not have any specific prerequisites, although it is recommended that learners have prior experience in areas such as working in a Microsoft Windows environment, navigating the Oracle e-Business Suite, working with procurement business documents and procedures, and have a basic knowledge of Procurement-related terminology.

Target Audience

The target audience of the R12

• x Oracle Purchasing Fundamentals training is procurement and finance professionals looking to gain a better understanding of the features and functionality within Oracle Purchasing and how they can best be utilized
• This training is especially useful for end-users who are charged with running Purchasing or Accounts Payable day-to-day and who need to understand how to authorize requisitions, create, approve and manage purchase orders and receive goods, while learning to troubleshoot and optimize their R12
• x environments
• It is also useful for business analysts who need to evaluate the configuration and performance of Purchasing and Accounts Payable
• Lastly, consultants who are engaged in implementing Oracle Purchasing will find the training invaluable as it covers both system setup, best practices and administration

Learning Objectives Of R12.x Oracle Purchasing Fundamentals

• Describe the features and benefits of Oracle Purchasing and understand how to run the Purchasing module in Oracle E-Business Suite R12.

• Set up the Purchasing module including the define and design stages.

• Develop an understanding of the purchasing document flow and learn how to complete purchasing transactions.

• Become familiar with the Purchase Order forms, Purchasing reports and programs, plus the Purchasing setup and functions.

• Learn how to define approvals and discounts, and use them to process Purchase Orders.

• Understand how to use the Oracle iProcurement input forms and the Oracle Self Service Requisition workflows.

• Use the source schedule process to pull requisitions into Purchase Order releases.

• Learn to utilize supplier information, blanket purchase agreements and ability to place orders with advanced pricing.

• Become familiar with other purchasing related activities such as Account Generator and the Requisition Interface table.

• Learn how to use the Purchasing reports and inquiries to effectively monitor the purchasing system.

1-On-1 Training is Guaranteed to Run (GTR)