Slick And Confident Telephone Management Techniques

When a call comes in you need to know how to communicate in a clear, professional manner and with confidence. You need to always keep the customer in mind.The techniques covered in this course will give you the confidence you need to be in control every time the phone rings.

Course Outline

Answer your calling and you will learn how to:

• Take and transfer incoming calls and messages in line with organizational requirements.

• Make a decision whether to disclose information or not based on organizational requirements.

• Use and describe methods for dealing with abusive callers and emergency situations in line with organizational requirements.

• Answering calls with professionalism.

• Handle customer queries.

• Take messages and relay them to appropriate parties.

• Master telephone techniques appropriate to the workplace.

• Handle difficult callers.

Benefits Of Attending: Slick And Confident Telephone Management Techniques course

Upon successful completion of this course you will be in control every time the phone rings and become adept at:

• Understand what constitutes disclosable and non-disclosable information and make a decision whether or not to disclose certain information in line with organizational requirements.

• Apply the various ways of finding telephone numbers.

• Prepare necessary documentation and equipment such as computers, writing materials and notes prior to making outgoing calls.

• Keep abreast of new switchboard technology being introduced into the organisation so as to become competent as a user.

• Answer and transfer incoming calls and take messages in line with organizational requirements.

• Acknowledge and keep callers informed of reasons for delays.

• Understand the different way a person answers their own private telephone as opposed to the way in which a switchboard is answered in terms of assisting customers.

• Apply standard telephone etiquette when answering, transferring and making calls.

• Understand the importance of body language in communicating with others while on a call.

• Understand and apply various methods of dealing with abusive callers in line with organizational requirements.

• Understand and apply various methods of dealing with emergency situations in line with organizational standards.

Who Is This Course Suitable For?

This course is aimed at anyone who is interested in improving their telephone skills and in particular is suitable for switchboard operators, call centre agents, receptionists, secretarial and administrative staff.