Events Management Expertise

Minor events don’t always take place at the office.  There are times when teams will be required to be offsite for many different reasons such as team building exercises, workshops, conferences, specialized meetings, promotional campaigns, client entertainment functions, golf days and training exercises. 

In these circumstances the general idea is to ensure that over and above the necessary travel and accommodation arrangements, all delegates are provided with the normal facilities that they have become accustomed to at the office.

This practical course will introduce you to the art of events co-ordination. You will learn how to effectively liaise with meeting or event attendees regarding availability and final arrangements whilst observing specific individual needs such as special dietary requirements; make travel and accommodation and car hire arrangements, identify a suitable date, time and venue, book catering and venue as well as process and distribute any documentation that may be required for the event.

In any event, you will excel when you learn how to:

• Make travel, car hire and accommodation arrangements.

• Identify a date, venue and time for the meeting or event.

• Process and distribute all documentation required for the meeting or event.

• Liaise and/or negotiate with meeting or event attendees regarding availability.

• Book venues and catering.

• Finalise meeting room arrangements.

• Notify and confirm arrangements with attendees, delegates or stakeholders.

• Confirm final arrangements with attendees, delegates or stakeholders.

Benefits Of Attending:  Events Management Expertise Course

Upon successful completion of this course you will have acquired an in-depth understanding of how to manage and event and will have developed your skills in the following areas:

• Arrange a date, time and venue for the event based on responses to range of dates provided.

• Book and confirm meeting/event to all attendees in writing.

• Forward all event related documentation to attendees.

• Arrange venue and catering requirements taking into account any religious and special dietary requirements.

• Forward agenda for the event to venue provider and caterers to ensure that correct times for means and breaks are incorporated.

• Make travel, car hire and accommodation arrangements.

• Process invoices relating to travel, car hire and accommodation.

• Process relevant advance disbursements for travel, car hire and accommodation.

• Assemble and distribute documentation for the event to all attendees timeously.

Who Is This Course Suitable For?

This course is aimed at those individuals who are involved in a secretarial, administrative or marketing function and who are responsible for co-ordinating small events.