Minute Taking

Overview

Minutes are a vital method of recording information and capturing thoughts and ideas. It is important that this becomes an easy process. This Minute Taking course illustrates the various stages of minute taking and covers invaluable techniques.

Prerequisites

• No previous knowledge is required.

What's included

• Lunch and refreshments when training is delivered at our training venues
• Comprehensive course materials and exercises

Course Content

Introduction

• Background
• Cycle of a meeting
• The participants - roles and responsibilities

Sections of a Meeting

• Introduction/welcome, apologies
• Committee business, Minutes of the last meeting
• Matters arising, reports
• Agenda items, any other business
• Date of the next meeting

Personal Preparation

• Reading the agenda and papers
• Talking to the chairperson and others
• Considering who's who
• Confirming administrative arrangements
• Getting the equipment together
• Signed copy of the minutes
• Last minute minute taker
• Personal preparation checklist

Create the Right Environment

• Creating a professional impression
• Freshening the room
• Layout and refreshments
• Be there to greet
• Mobile phones and pagers

Attending the Meeting

• Where to sit
• Finding out who's who
• Not understanding
• Hearing
• Minuting an argument
• Skivvying
• Coping with numbers/figures
• Maintaining concentration and focus
• Contributing minute taker

Taking Notes

• The mechanics of writing
• Taking notes
• Looking as well as listening
• The message not the words
• Developing the skills