Payroll: Preparation, Analysis and Management

Salaries and Employee benefits constitute the major part of organization’s expenses. Therefore, accurate payroll processing is essential for the success of any business. Payroll Preparation necessitates the thorough understanding of applicable legislation, detailed tax knowledge and a highly organized and reliable system.

This program provides a comprehensive coverage of budget preparation, payroll calculation process, applicable control methods and pre-checks for ensuring reliable and accurate data creation.

Specific emphasize is made on payroll and benefits analysis using Excel along with internal and external audit functions and their relation with HR and Payroll.

Course Objectives

Upon the successful completion of this intensive training course, the participants will be able to:

• Link Human Resource and Accounting Functions and explain how they contribute to each other and to overall operational process

• Demonstrate the comprehensive understanding of payroll preparation process

• Review the accuracy of monthly payroll and ensure data accuracy

• Calculate Employee Benefits, Vacations, Loans and End of Service Benefits

• Apply effective tools and techniques for the preparation of monthly and annual payroll budgets

• Draft Periodic Payroll reports and Conduct comprehensive analysis

• Assist the accounting department in controlling and auditing payroll payments.

How will this Training Course be Presented

The course relies on presentations and examples by the consultant. Participants will be expected to work on Excel exercises for payroll and benefits and participate in group workshops and presentations.

Who is this Training Course for

Payroll staff, payroll accountants, account assistants, payroll supervisors and managers, HR professionals and team members who handle payroll as well as any employees interested in understanding and applying payroll best practices.

The Course Content

Payroll: The Important Link between Human Resources and Accounting

• Introduction to the HR Function

• Introduction to Accounting Function

• Importance of Payroll Function as a Link between HR and Accounting

• Understanding the Hiring Process Documentation

• Managing Payroll Process for: 

• Contract Professionals

• Full Time Employees

• Temporary Help

• Outsourcing

Preparing and Calculating Payroll 

• Looking for the Right Controls before Starting

• Determining the Right Calculation Basis for Payroll

• Elements of Risk Leading to Payroll Mistakes

• Managing Increments, Deductions and Payroll Approvals

• Preparing Payroll Schedules

Employee Loans and Benefits

• Controlling Access to Loans

• Reporting on Loans Status

• Calculating End of Service Benefits for Company and Employees

• Reporting on Benefit Plans

Accounting Department Role in Payroll Process

• Recording Payroll Expense and Liabilities

• Recording Payroll-Related Contributions and Liabilities

• Reconciling Receivables from and Payables to Employees with Payroll Department

• Reconciling Liabilities with Social Security and Other Governmental Agencies

• Reconciling Payments with Bank Accounts Transactions

Payroll Budgeting

• Budget for Payroll Department Expenses

• Prepare the Yearly Budget for Payroll and Contributions for the Company

• Budgeting for Employee Loans and Other Benefits

Reporting Payroll and Contributions

• Determining Contribution Expense for Individuals

• Determining Corporate Contributions

• Reporting Results to the Accounting Department

• Coordinating with Accounting Department Regarding Payment Process and Control

• Reporting to Ministry of Labor

• Reporting to Social Security Authorities

• Reporting to Other Regulatory Agencies